Contacts Sidebar & List
Viewing a List of People & Families with Contact Info
Contacts Settings
Sharing a Contact List or Mailing List
The Share Contacts Window
Editing Contact Information in the List Window
How are Contacts Sorted?
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Entering/Editing Contact Information
Working with Apple's Contacts Application
Marking People in the Contacts
Viewing a List of People & Families with Contact Info
A list of contacts you have entered may be shown in two different ways...
- The List window provides a multi-column, full-featured contact list.
- The Contacts sidebar shows a summary of people with contact info, primarily for navigating.
To see contacts in the List window...
To see a list of contacts in the List window, click List > Contacts (from the Navbar on the left). Or, click the List button at the bottom of the Contacts sidebar.
This will open the contact list in Reunion's List window, which offers several features. For example...
- Multiple columns can be configured to display different contact fields.
- Fields are editable, directly in the list.
- The list of contacts can be sorted by different fields, by clicking the field titles.
- Columns can be rearranged by clicking and dragging column titles.
- To learn more about using the List window, click here.
Here is an example of a contact list as it appears in the List window...

To see contacts in the Sidebar...
To see a list of contacts in the Sidebar, select Contacts from the Sidebar list on the left.
- Single-click any person/couple in the Contacts sidebar to show the clicked person in the family view.
- Double-click any person/couple in the Contacts sidebar to open the Contact Information window for the clicked person. This is where contact details are entered and edited for people/families.
- To learn more about entering/editing contact info, click here.
Here is the same contact list appearing in the Contacts sidebar...

Note: The Contacts sidebar/list only include people/families who have contact information entered.
Contacts Settings
To see the settings (in the sidebar or List window), click the Settings button, under the list of contacts. This opens the Contacts Settings window.

The list of people with contact information may include all people or marked people.
The list can also be limited to include only people who have data in a particular contact field; for example, a list of people who have a web page or email address. To do this, click the Include people with button in the Contacts Settings window.
After configuring the buttons in the Contacts Settings window to include the people and addresses desired in the list, click the Update button.
Sharing a Contact List or Mailing List
To share contact information (for example, to create a mailing list)...
- Click Contacts in the Sidebar list.
To see a columnar display of contact fields before sharing a contact/mailing list, click the List button in the bottom bar.
Click the Share button to open the Share Contacts window with several choices, described next.
The Share Contacts Window
Clicking the Share button in the bottom bar (under the list of contacts) opens the Share Contacts window. This window is for specifying: fields to be included in the contacts report, the field separator, the destination for the report, and other options.

Fields
In the Share Contacts window, several items can be included/excluded...
- Name - This is the Name field in the Contact Information window.
- Address Line 1/2/3 - Three lines of a mailing address.
- Dividing Line - To separate the mailing "labels."
- Changed Date.
- All other contact fields (phone, email, fax, etc.).
- Last Name - The last name of a person without a spouse, or the last name of the husband of a couple.
- Full Name - The full name of a person without a spouse, or the full names of both husband and wife, such as "Kid Rock & Pamela Anderson." The "Full Name" is an auto-generated field; meaning, Reunion builds it automatically based on the person's record... not on what's in the Name field in the Contact Information window.
If John Doe is married to Jane Smith, the Full Name field will show "John Doe & Jane Smith" — even if John Doe's Contact Information window shows his "Name" as "Brother Johnny."
If a single person is in the list, such as David Zucker, the list will show just "David Zucker" in the Full Name field — even if David's name in the Contact Information window says "David the man Zucker."
Note: it's important to understand that the name of a person in the family view is different from the name that appears in the Contact Information window. And the Full Name field as described above, shows an automatic concatenation of a person's name and his spouse's name (in the case of a family record) or just the person's name (in the case of single people).
These options are set using the check-box buttons to the right of the list (see the image above).
Choosing a Field Separator
The Field separator menu button is for choosing the separator (or delimiter) that is inserted between each field in each record of the report.
- To create a list that shows one "label" after another, choose Return as the field separator.
- To create a mail merge file, choose Tab as the field separator.
- To create a multi-column list of records, choose Tab as the field separator.
- If Tab is chosen as the field separator, the Return character is automatically chosen as the "record" separator.
- If Comma is chosen as the field separator and the Put fields in quotes button is unchecked, Reunion will remove commas from within the address fields in the report.
Items to Include
Use the check-box button in the Include section of the Share Contacts window...
- To include the names (or labels) of contact fields in the report (these will appear as column headings in the report).
- To include empty fields.
- To include a title for the contact list, which may be entered in the Title field.
Editing Contact Information in the List Window
Before sharing a Contacts Report, it's a good idea to examine the list for accuracy. And this is easier when the contacts appear in the List window, rather than the sidebar — because it's easy to see different contact fields in columns and contact info can be edited directly in the list. So, if you're looking at contacts in the sidebar, we recommend clicking the List button under the sidebar before sharing a report of contacts.
More information about recording contact information is here.
More information about using the List window is here.
More information about editing data in the List window is here.
The Contacts sidebar is sorted alphabetically by the surname field: first the surname of the husband and then, if no husband exists, the surname of the wife.
Contacts in the List window can be sorted by any column, ascending or descending, by clicking the column titles.