Multimedia Usage Report

What Is a Multimedia Usage Report

Showing Missing Files, All Files, or Found Files
Multimedia Usage Report Settings

Multimedia Usage Report Navigation
Multimedia Usage Report Tools

Refreshing the Multimedia Usage Report

Sharing the Multimedia Usage Report (Printing, Emailing, Saving)
The Multimedia Sidebar

Multimedia Settings

Repairing Links to Missing Files

What Is a Multimedia Usage Report?

The Multimedia Usage report provides important information about the multimedia files that are linked to people, families, and source records in your family file. It shows the location, status, type, size, and usage of each multimedia file, helping you to manage multimedia files and analyze/troubleshoot any problems with missing files (missing photos, missing pictures, missing movies, etc.).

To create a Multimedia Usage report...

  1. Select Reports in the navbar.
  2. Select Multimedia Usage.

The Multimedia Usage report is an "instant" report. It appears instantly in the center panel of Reunion's window. (Although, for very large family files with lots of multimedia items, it will present a Build Multimedia Usage Report button to be clicked.)

The top list in the Multimedia Usage report is a customizable list of all (or a subset of) multimedia items linked to a family file. The list includes columns for...

The list can be sorted by any of these columns by clicking the top of a column. To reverse sort by any column, click the heading a second time.

The bottom list in the Multimedia Usage report shows the names of person, family, or source records that are linked to the multimedia item selected in the top half.

Multimedia files with duplicate names in different locations will appear in italics. The next section tells you how to show only files with duplicate names.

Showing Missing Files, Found Files, All Files, or Duplicate Files

A Show button appears at the top of the Multimedia Usage report. This button filters the list to show...

Fixing Missing Multimedia Files

After selecting Reports > Multimedia Usage and creating the Multimedia Usage report, files that can't be found appear in red, making it easier to troubleshoot.

Missing multimedia files could be files that you have deleted; or, if you're using multiple Macs, they could be files that exist on one Mac and not the other.

Learn more about working with multiple Macs.

missing media usage
Multimedia Usage Report Settings

To further customize and filter the Multimedia Usage report, click the Settings button, in the bottom toolbar. The following settings appear in the Multimedia Usage Settings window:

People - Options appear to filter the list and only show...

Sources - These three buttons let you include...

Media Types - Use the check-box buttons to include/exclude...

Multimedia Usage Report Navigation

Double-click a media item in the top list to open the item. The app in which the item opens is specified in the Finder. (You can change this app by single-clicking a media file in the Finder and changing the "Open with" setting.)

Single-click a person or family in the bottom list to show the Multimedia sidebar for the clicked person or family.

Double-click a person or family in the bottom list to show the family record of the selected person/family in the family view (this will replace the Multimedia Usage report in the center of Reunion's window).

Double-click a source in the bottom list to open the Source window for the selected source record.

Multimedia Usage Report Tools

The Tools button, in the bottom bar under the Multimedia Usage report, provides the following features...

Copy files to new folder - this will copy all multimedia files listed in the top half of the Multimedia Usage report into a new folder. You'll be prompted to name the new folder and choose its location. If you've got lots of large multimedia files, be sure you've got plenty of free hard drive space.

The purpose of this feature is to make it easier to share multimedia items linked to a subset of your family file. For example, let's say you want so share all the pictures associated with your mother-in-law's side of the family. To do this...

  1. Go to her record in the family view.
  2. Choose Mark in the navbar.
  3. Mark the "blood relatives" of the mother-in-law.
  4. Choose Reports > Multimedia Usage.
  5. Click Settings and select Marked People. Close the Settings window.
  6. Click Tools and choose Copy files to new folder. Then give her the folder of images.

Multimedia Settings - Learn more.

Restore Original File Names - This will restore the original file names of media items whose paths have been redirected by Dropbox to the hidden Dropbox cache. You won't see or be able to select this feature (in the Tools window) unless Reunion determines that it's necessary. After using this feature, it's important to repair multimedia links, as explained here.

Refreshing the Multimedia Usage Report

As explained above, the Multimedia Usage report is refreshed each time it is selected (by selecting Reports > Multimedia Usage).

The report is also refreshed if it is already open and either of two events take place...