Privacy and Sensitivity Settings

Privacy or Sensitivity or Marking?

Privacy

Sensitivity

Sensitive Data Delimiters

Privacy or Sensitivity or Marking?

The following table provides a guide to choosing the correct feature to accomplish your goal.

If your goal is to...
Use this feature...
protect the identity of certain people
avoid the disclosure of personal details
for certain people (such as of living people)
omit people or branches of people from reports
omit certain text from note fields
omit certain child statuses from reports
omit certain multimedia items from reports
omit certain fields (for everybody in a report or chart)
Privacy

Reunion's privacy filter provides the capability to designate certain people as "private" and remove their information from reports and charts.

To set privacy filtering options...

  1. Choose Reunion > Settings.
  2. Click Privacy & Sensitivity.
  3. Click Privacy.

Who Is Considered Private?

Using the first group of buttons, you can designate a person as private if a person...

What To Do With Private People?

Using the second group of buttons, you can determine how private people will be handled in reports and charts.

For starters, all fields except name (and any items appended to the name) are excluded.

Use the Name button to determine how the name field will be handled. The name field can be omitted, or you can use the full name, last name only, or first/middle initials with the last name.

Use the Additional Text button to choose words to append to the name.

Using the buttons in the bottom section of the Privacy settings, you have the option to indicate a private person's sex and include his picture. Also, there's an option to Include only birth, death and marriage years for people who are private.

Here are some examples of the way names of private people can appear in reports and charts...

Example output
Description
(Private)
name omitted and replaced with text description
John H. Smith (Private)
full name and text description
(Private) Smith
text description and last name
(Private) Smith (1980 - ) text description, last name, and birth year
J. H. Smith (Private)
initials, last name, and text description

What Reports and Charts Offer the Privacy Filter?

The following reports and charts have a Use privacy filtering check box button...

The GEDCOM Export window also contains the Use privacy filtering button, meaning you can export a GEDCOM file with privacy filtering applied.

Do Private People Appear in Report Indexes?

People who qualify as private are not included in report indexes unless the Full Name is selected in the Name button (see above).

What Happens to Children and/or Spouses of Private People?

The children, spouses, parents, and siblings of people who qualify as private are not affected.

Sensitivity

You may exclude sensitive data from reports. Sensitive data is...

To set sensitivity filtering options...

  1. Choose Reunion > Settings.
  2. Click Privacy & Sensitivity.
  3. Click Sensitivity.

Check or uncheck the Exclude sensitive data button to include/exclude sensitive data in reports.

Note: In report endnotes, a list of multimedia items linked to a source record will only be included if enabled in the Report Settings > Sources. Learn more.

Note: in web output, the names of multimedia items in source records and/or the actual multimedia files will be included only if enabled in Web Settings > Reports > Sources. Learn more.

Sensitive Data Delimiters

The Sensitive Data Delimiters are the characters used to demarcate sensitive data. These can be left and right parentheses, left and right square brackets, left and right curly brackets (aka braces), or less-than and greater-than signs.

Click the Sensitive data delimiters button to specify the characters.

For example, if you refer to Uncle George as a "screwball" in his notes, you could put that sentence inside the delimiters { }...

{Uncle George is a screwball.}

To exclude a picture from reports and charts, like an unflattering photo of Aunt Stacy, check the Sensitive button in the Media window, as shown below.

Note: If both the Sensitivity and the Preferred buttons are checked for a picture, sensitivity will take precedence. This permits the visibility of a sensitive picture in Reunion, but allows the sensitive picture to be excluded from reports and charts.

Likewise, if you want to exclude a multimedia item from a source record in a report, check the Sensitive button corresponding to the multimedia item. See this illustration.

Note: Sensitive data may be excluded from GEDCOM files using a button in the GEDCOM Export window.

sensitive pictures